What is the Notarize Network?

Updated August 4, 2026

When Proof built the Online Notarization Network, the vision was straightforward: create a system where anyone, anywhere, could get a document notarized quickly, securely, and with confidence. 

Today, that network is the backbone of modern digital notarization. It connects individuals, businesses, and notaries across the country to deliver a service that used to take hours of scheduling and travel, but now takes minutes online.

The Notarize Network is more than just a roster of notaries. It’s a living infrastructure that combines human expertise with technical safeguards, designed to support the needs of both individuals and enterprises at scale. To understand its impact, let’s take a look at what the network actually does, how it’s structured, and why it matters.

Key Takeaways

• The Notarize Network is a nationwide pool of commissioned, vetted notaries available 24/7 through Proof's platform, with an average wait time of under one second.
• Every notarization runs through multi-layered identity verification, including credential analysis, knowledge-based authentication, and biometric comparison, producing a tamper-proof audit trail.
• Online notarizations completed through the network are legally valid in all 50 states, with validity determined by the law of the notary's commissioning state.
• The platform delivers 99.99% uptime and has processed more than 5 million notarizations, including over $640 billion in real estate transactions.
• Businesses can use the Notarize Network for overflow capacity or as their primary notarization channel, and can bring their own in-house notaries to the platform as well.
• Every notary on the network is verified to NIST Identity Assurance Level 2 (IAL2) and must pass a background check before serving signers.

What is the Notarize Network?

The Notarize Network is the world's largest network of on-demand notaries, operating through Proof's platform to serve individuals, businesses, and regulated industries with remote online notarization (RON) around the clock.

At its core, the network is a nationwide pool of commissioned notaries who meet signers virtually via live video, confirm identities, witness signatures, and apply digital seals that carry the same legal weight as an in-person notarization. Every interaction runs through Proof's platform, which layers in identity verification, document security, and a complete audit trail.

The network was built to solve a specific problem: traditional notarization is hard to schedule, limited by geography, and inconsistent in how compliance is applied. The Notarize Network eliminates those constraints without reducing the legal defensibility of the outcome.

How the Notarize Network works

The process follows a clear sequence. A signer uploads their document, completes identity verification, and connects with a notary via live video. The notary reviews the document, witnesses the signature, and applies a digital seal. The completed document is available immediately.

Identity verification is not a single check. The platform runs credential analysis, knowledge-based authentication (KBA), and biometric comparison before a signer ever reaches a notary. If automated verification cannot confirm identity to IAL2 standards, the session escalates to a live trusted agent for review.

Every session is recorded. The audit trail includes the full video of the signing ceremony, identity verification results, timestamps, and document metadata, all stored with tamper-proof evidence. That record is what makes a notarization defensible in court and accepted by institutions.

A key benefit is interstate recognition. For example, if a Virginia notary performs a remote online notarization, that notarization is considered legally valid in California (or any other state) because digital notarizations completed under one state’s laws are recognized across state lines. This gives both individuals and businesses confidence that their documents can be honored nationwide.

The network provides coverage for:

• Individuals: who need a one-off notarization, whether for a power of attorney, title transfer, or school form.
• Businesses: that embed notarization directly into customer workflows, from mortgage closings to insurance claims.
• Notaries: who gain a digital practice, serving signers beyond their physical location.

Scale and Reach

The Notarize Network operates at a scale few platforms can match. It has grown to meet both routine daily demand and once-in-a-generation surges in volume, like the spike in remote closings during the early days of the pandemic:

• Coverage: Valid in all 50 states, giving both individuals and enterprises nationwide confidence.
• Availability: Notaries are online 24/7, 365 days a year, so signers can connect any time.
• Speed: Average wait time is less than 1 second to connect with a notary.
• Reliability: The platform delivers 99.99% uptime, ensuring notarizations are always within reach.
  

These benchmarks make the network not just the largest, but also the most reliable and accessible notarization system available.

Why It Matters

The Notarize Network eliminates many of the bottlenecks that defined the traditional process. In-person notarization was always hard to schedule, limited by geography, and inconvenient for anyone working against tight timelines. 

By moving the process online, the network makes notarization accessible from anywhere, scalable enough to handle thousands of transactions a day, and consistent in how identity verification, recordkeeping, and compliance are applied.

 For regulated industries like real estate, finance, and insurance, these improvements translate directly into reduced risk, faster turnaround times, and higher customer satisfaction.

Quality and Compliance

A network of this size has to maintain trust at every level. Proof’s platform enforces rigorous compliance with state laws and industry regulations. Notaries are vetted, trained, and supported with technology that prevents errors and fraud.

Key safeguards include:

• Identity verification: Multi-layered checks, including ID scans and biometric confirmation.
• Audit trails: Every session is recorded and stored with tamper-proof evidence.
• Legal recognition: Online notarizations completed on the platform are valid in all states.
  

The result: a system where scale does not come at the expense of quality.

The Human Side of the Network

The technology is powerful, but the network is also built on human expertise. Notaries bring knowledge of state laws, document requirements, and professional judgment that technology alone cannot replace.

Proof’s approach empowers notaries to extend their practice online, expanding their reach and income potential. At the same time, signers benefit from connecting with a professional who can guide them through complex transactions.

Looking Ahead

The strength of the Notarize Network lies in its adaptability. As demand grows and regulations evolve, the network continues to expand, providing coverage where and when it’s needed. It stands as proof that a centuries-old practice can be modernized without losing the trust it was built on.

The Notarize Network is not just a collection of notaries—it is a resilient, nationwide infrastructure that delivers trust at scale. With unmatched availability, industry-leading completion rates, and the right balance of human expertise and digital safeguards, it has redefined what notarization means in the digital era.