What is the Notarize Network?

When Proof built the Online Notarization Network (ODN), the vision was straightforward: create a system where anyone, anywhere, could get a document notarized quickly, securely, and with confidence. 

Today, that network is the backbone of modern digital notarization. It connects individuals, businesses, and notaries across the country to deliver a service that used to take hours of scheduling and travel, but now takes minutes online.

The Notarize Network is more than just a roster of notaries. It’s a living infrastructure that combines human expertise with technical safeguards, designed to support the needs of both individuals and enterprises at scale. To understand its impact, let’s take a look at what the network actually does, how it’s structured, and why it matters.

How the Notarize Network Works

At its core, the network is a nationwide pool of licensed notaries who are available on demand. Through Proof’s platform, these notaries can meet signers virtually, confirm identities, witness signatures, and apply seals that carry the same legal weight as an in-person notarization.

Every interaction runs through Proof’s platform, which layers in identity verification, document security, and audit trails. This ensures that notarizations are not only valid but defensible in court and trusted by institutions.

A key benefit is interstate recognition. For example, if a Virginia notary performs a remote online notarization, that notarization is considered legally valid in California (or any other state) because digital notarizations completed under one state’s laws are recognized across state lines. This gives both individuals and businesses confidence that their documents can be honored nationwide.

The network provides coverage for:

• Individuals: who need a one-off notarization, whether for a power of attorney, title transfer, or school form.
• Businesses: that embed notarization directly into customer workflows, from mortgage closings to insurance claims.
• Notaries: who gain a digital practice, serving signers beyond their physical location.

Scale and Reach

The Notarize Network operates at a scale few platforms can match. It has grown to meet both routine daily demand and once-in-a-generation surges in volume, like the spike in remote closings during the early days of the pandemic:

• Coverage: Valid in all 50 states, giving both individuals and enterprises nationwide confidence.
• Availability: Notaries are online 24/7, 365 days a year, so signers can connect any time.
• Speed: Average wait time is less than 1 second to connect with a notary.
• Reliability: The platform delivers 99.99% uptime, ensuring notarizations are always within reach.
  

These benchmarks make the network not just the largest, but also the most reliable and accessible notarization system available.

Why It Matters

The Notarize Network eliminates many of the bottlenecks that defined the traditional process. In-person notarization was always hard to schedule, limited by geography, and inconvenient for anyone working against tight timelines. 

By moving the process online, the network makes notarization accessible from anywhere, scalable enough to handle thousands of transactions a day, and consistent in how identity verification, recordkeeping, and compliance are applied.

 For regulated industries like real estate, finance, and insurance, these improvements translate directly into reduced risk, faster turnaround times, and higher customer satisfaction.

Quality and Compliance

A network of this size has to maintain trust at every level. Proof’s platform enforces rigorous compliance with state laws and industry regulations. Notaries are vetted, trained, and supported with technology that prevents errors and fraud.

Key safeguards include:

• Identity verification: Multi-layered checks, including ID scans and biometric confirmation.
• Audit trails: Every session is recorded and stored with tamper-proof evidence.
• Legal recognition: Online notarizations completed on the platform are valid in all states.
  

The result: a system where scale does not come at the expense of quality.

The Human Side of the Network

The technology is powerful, but the network is also built on human expertise. Notaries bring knowledge of state laws, document requirements, and professional judgment that technology alone cannot replace.

Proof’s approach empowers notaries to extend their practice online, expanding their reach and income potential. At the same time, signers benefit from connecting with a professional who can guide them through complex transactions.

Looking Ahead

The strength of the Notarize Network lies in its adaptability. As demand grows and regulations evolve, the network continues to expand, providing coverage where and when it’s needed. It stands as proof that a centuries-old practice can be modernized without losing the trust it was built on.

The Notarize Network is not just a collection of notaries—it is a resilient, nationwide infrastructure that delivers trust at scale. With unmatched availability, industry-leading completion rates, and the right balance of human expertise and digital safeguards, it has redefined what notarization means in the digital era.