How Homestead Title & Escrow Accelerated Online Closings with eSign and Online Notarization

Real estate closings are high-stakes transactions. Every day matters when buyers and sellers are trying to move forward with a deal, but traditional workflows often add unnecessary slowdowns. For Homestead Title & Escrow, paperwork in the mail and hard-to-coordinate notary appointments were creating friction.

They needed a faster, more reliable way to keep deals on track.

The Challenge: Paperwork That Couldn’t Keep Pace

Mail-outs caused delays that no one wanted. Documents were shuffled back and forth, errors forced re-signings, and timelines slipped when parties couldn’t make it into the office. Sellers — who are often more open to remote options — felt the frustration most. As Partner Evan Harris explains, “The biggest pain point was always mail-outs. They slowed everything down and created stress for our clients.”

One seller in particular underscored the issue for Homestead: he was scheduled to work on an oil boat in the Mediterranean for two months. Without a digital option, the closing would have been postponed until his return.

The Solution: Proof eSign and Remote Online Notarization

Homestead adopted Proof to bring both eSign and remote online notarization into its closing process. The platform gave them a compliant, secure way to finalize eSigned documents while offering clients a straightforward experience. “What we liked right away was how clean and intuitive the experience felt,” Harris shared. “It gave us confidence that even clients who aren’t tech-savvy could handle it.” 

With Proof, Homestead could tell that Mediterranean seller: no need to wait. The documents were signed and notarized remotely, keeping the deal moving on schedule.

The Results: Faster, Simpler, More Complete

The shift to Proof quickly showed up in 700+ transactions:

• 19 minutes: the average time to complete a closing session in 2025
• 28%: the overall time savings using Proof’s Notarize Network vs. in-house notaries
• 96.2% transaction completion rate: meaning nearly every closing that starts in Proof finishes successfully.

Together, these gains reduced errors, shortened turnaround times, and gave Homestead’s team more bandwidth to focus on service instead of paperwork.

For Homestead, Proof has become more than a set of tools. It’s part of how they differentiate in a competitive market. Clients notice when a process feels simple and secure — and they share that feedback. “Our clients don’t want to print, scan, or drive across town just to initial one page,” Harris mentioned. “With Proof, they can sign everything securely from wherever they are — and we can move on with the closing.”

That convenience builds confidence and reinforces Homestead’s reputation as a modern, responsive title company.

Closings that Keep Up With Clients

Homestead Title & Escrow’s experience shows how combining eSign with RON can transform closings. What once depended on mail and in-person scheduling now happens securely online, in minutes instead of days. For Homestead, that shift has meant fewer bottlenecks, happier clients, and the ability to keep transactions moving no matter the circumstances.

If your organization is ready to simplify closings, reduce delays, and give clients a modern signing experience, Proof can help. Learn how Sign and Notarize by Proof work together to make every transaction faster, smarter, and more secure.