Your Fastest Lease Is Only as Fast as Your POA Process

For all the talk of modernizing leasing workflows, there’s one stubborn process that continues to trip up even the most tech-forward lenders: powers of attorney.

In equipment finance, POAs are more than paperwork. They’re essential to closing deals, from authorizing lien releases to title transfers and asset delivery. But if your process is still manual, each POA introduces delays, errors, and risks you can’t afford.

We’ve seen the industry invest in faster underwriting, digital signatures, and CRM integrations. But a single paper POA can bring that momentum to a halt. It’s not just inefficient, it’s a risk vector. And for leasing providers competing on speed and service, it’s the kind of friction that kills deals.

Why POAs Slow Everything Down

For a document that’s supposed to streamline authority, POAs often do the opposite. In today’s leasing operations, POAs can feel like a time warp:

• Paper forms require printing, scanning, or physical delivery
• Signers may be remote, unavailable, or lack access to a notary
• Errors or omissions force rework and resubmission
• Staff rely on manual review to validate identity and authorization

This isn’t just a slow patch in your workflow - it’s a systemic blocker. And when deals are moving fast, that lag translates to lost revenue, frustrated customers, and greater exposure.

What Manual POAs Are Really Costing You

Deal Delays

Leases stall when POAs aren’t signed or notarized quickly. That holds up funding, delivery, and sometimes even billing.

Operational Drain

Teams spend hours chasing signatures, redoing paperwork, or coordinating notary appointments, time that could be spent closing the next deal.

Risk Exposure

Forged signatures. Outdated authorizations. Unverified signers. Every manual POA introduces opportunities for fraud or legal dispute.

‍Poor Customer Experience

Nobody wants to fax a form or drive across town for a notary. Outdated processes leave borrowers confused, annoyed, or worse, ready to walk away.

A Smarter Way to Handle POAs

Digitizing POAs isn’t about bolting on another tool; it’s about upgrading a weak link in your leasing chain. A modern POA workflow is fast, compliant, and defensible by design.

Here’s what that looks like with Proof:

Fully Remote Completion

Sign and notarize POAs online from any device - no appointments, no delays, no paper trail. 66% of Proof POAs are completed on a mobile device in under 6 minutes.

Built-In Identity Checks

Verify signer identity with government ID scans, facial biometrics, fraud scoring, and more, before a document is ever finalized.

Compliant by Default

Proof embeds state-specific requirements and RON standards into every workflow. That means fewer errors and less back-and-forth with legal or compliance teams.

Instant Routing & Archiving

Completed POAs are immediately available to staff, stored in your system of record, and sealed with a tamper-proof audit trail.

In a tightening credit environment, leasing firms are under pressure to do more with less—close faster, cut risk, and streamline operations. But clunky POA processes sabotage all three.

With Proof, you can handle POAs with the same speed, precision, and professionalism you bring to the rest of your leasing workflow. No workarounds. No manual reviews. Just one smooth, secure, and scalable process that meets your business needs and your customers' expectations.

From Friction to Confidence

The POA process shouldn’t be the reason a deal stalls or fraud gets through. With Proof, it isn’t. You’ll give your team tools that reduce workload and risk. You’ll give your customers an experience that feels like 2025, not 2005. And you’ll turn a behind-the-scenes burden into a front-line advantage.

Want to learn how top leasing providers are transforming POAs from a paperwork problem into a performance boost?

‍Join us for a live webinar with industry experts and a real-time demo of digital POAs in action.