Ditch the Extra Vendor - and the Extra Cost

If you're using a tool for signing and a separate tool for identity verification, you're not alone. Many businesses start with a simple eSign solution, only to realize that signing alone doesn’t meet their security, compliance, or workflow needs.

To fill the gaps, they bolt on additional tools: one for ID verification, another for notarization, a third for audit logs. Each new vendor solves a problem, but also adds complexity, cost, and operational drag.

It’s time to rethink the stack.

Proof Sign replaces all of that with one secure platform. It combines eSign, identity verification, fraud detection, notarization, and audit trails in a unified experience that’s faster, safer, and far more efficient.

Why the Add-On Stack Breaks Down

Most teams don’t plan to build a patchwork of tools. It happens gradually. First, you need eSign. Then your risk team asks for ID verification. Your legal team needs notarization. Your compliance officer wants full auditability.

Soon, your simple process involves four vendors, three support reps, two sets of contracts, and one overwhelmed admin team.

That creates real problems:

• Higher integration costs to make systems talk to each other
• Slower workflows due to manual data movement between platforms
• More points of failure—and finger-pointing when something breaks
• Less visibility into the full transaction lifecycle

And while each solution might work in isolation, the end-to-end experience becomes fragmented for both your internal team and your customers. When things go wrong (and they will), it's no one's fault, but it’s still your team’s responsibility to fix.

One Platform. All the Protection.

Proof was built to simplify that entire ecosystem. We bring together everything modern organizations need for trusted transactions in one place:

• Electronic signatures that are secure and easy to use
• Built-in identity verification that confirms the signer’s real identity, not just their email
• Remote online notarization when required, without adding another tool
• Audit trails and fraud signals to keep your records clean and your team in control

You don’t need to manage five vendors to complete one signature workflow. You just need one that does it all - without the bolt-ons or blind spots.

Start Simple. Scale Fast.

One of the biggest myths about replacing an eSign platform is that it’s a heavy lift. With Proof, it’s not.

Proof Sign integrates easily into your current workflows. There’s no need to rip out existing systems or undergo a complex implementation. We help you launch quickly (often within days) so you can test and expand on your terms.

You can start with a single use case, like customer onboarding, HR documents, or loan approvals. Then, as you see value, scale to other teams or transaction types. And if you’re already using Proof for identity verification or notarization? Adding Sign is seamless. Your teams are already familiar with the platform. Your customers already trust the experience.

Real ROI, Not Just Cost Cutting

Yes, consolidating tools saves money. But the real return on investment goes deeper than reducing license fees.

When you switch to Proof Sign, you gain:

• Fewer failed transactions because signer identity is verified upfront
• Faster contract cycles thanks to streamlined, end-to-end workflows
• Stronger fraud prevention with built-in signals and real-time risk insights
• A better experience for customers and internal teams alike

That translates to more deals closed. Fewer disputes. Better compliance. And less time spent chasing down missing docs or untangling broken integrations.

When Trust Is the Product, Complexity Is the Enemy

In high-stakes industries (finance, real estate, lending, legal) trust is everything. Every interaction must be secure. Every signer must be verified. Every workflow must be airtight. Trying to deliver that with a disconnected stack only increases risk. The more vendors you add, the more gaps emerge.

Proof eliminates that risk by delivering a secure, auditable, and identity-first signing experience that’s easy to manage and built to scale.

Ready to Switch?

Whether you’re actively evaluating alternatives to your current setup or just looking for a smarter way to manage your agreements, Proof makes it simple to get started.

Start with one workflow. One team. One contract. We’ll help you pilot, prove ROI, and scale with confidence.