How Legally Notarized Expanded Its Remote Online Notarization Services with Proof
Yahaira Rodriguez has served as a Florida notary for more than 20 years and has worked in remote online notarization since 2020. She is the owner of Legally Notarized and President of the Remote Online Notary Association (RONA), where she helps educate, support, and advocate for remote online notaries. Her experience with Proof began as one of the platform’s full-time Florida notaries, continued through a leadership role managing remote notarization operations for a national title company, and later became part of the technology supporting her own company.
Experience met opportunity
When the COVID-19 pandemic significantly limited access to traditional in-person services, Yahaira began looking for a way to continue serving signers from home. Florida's new remote online notarization framework created that opportunity, and Proof gave her a place to develop practical experience with the process.
Yahaira joined Proof as a full-time Florida remote online notary in 2020. Working on the platform gave her hands-on experience with identity verification, audiovisual sessions, electronic documents, and the workflow required to complete remote notarizations efficiently and compliantly.
Learning the platform from multiple perspectives
Her experience later expanded beyond performing individual notarizations. As the manager of a remote online notarization department at a national title company, Yahaira trained notaries, supported day-to-day operations, and helped ensure sessions were handled correctly. Because the team used Proof, she learned the platform from both the notary and management perspectives.
That combination of practical and operational experience gave her a clearer understanding of what businesses, notaries, and signers need from a RON platform. It also helped prepare her to build remote notarization into her own client service model.
Building Legally Notarized
Yahaira brought that experience to Legally Notarized, a Florida company that provides remote and in- person notarial services along with related professional services. Proof became one of the platforms used to support the company's remote online notarization work.
For Yahaira, the value of remote notarization is not simply convenience. It allows her to serve eligible signers who may be located elsewhere in Florida, in another state, or outside the United States, while she performs the notarial act as a commissioned Florida online notary physically located in Florida.
Why Proof remains a preferred platform
Yahaira has experience with several RON platforms and understands that each platform serves different business needs. Proof remains one of her preferred options because of her familiarity with its workflow, her history using it in multiple professional roles, and the support it provides for conducting remote notarizations. Her long-standing experience with the platform allows her to work confidently while keeping the focus on the signer, the document, and the proper completion of the notarial act.
Helping shape the future of RON
Today, Yahaira serves as President of the Remote Online Notary Association, a professional community focused on education, support, compliance awareness, and business development for remote online notaries. Through RONA, she helps notaries better understand platform procedures, changing legal requirements, industry standards, and the practical realities of building a RON business.
She also participates in professional, regulatory, and legislative conversations concerning the continued development of remote notarization, including discussions involving identity proofing and biometric verification in Florida. Her perspective is informed by more than two decades as a notary, extensive RON experience, platform operations, management, training, business ownership, and direct service to signers.
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