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Product
Online notarization

Trusted by millions of Americans for online notarization

With online notarization, your customers no longer need to drive across town to find a notary. Upload a document, prove your identity, and meet with an online notary instantly.

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How it works

Proof powers Notarize℠, the largest network of online notaries. See what your customers will experience in an online meeting with a notary. It’s available 24/7 with the average wait time of less than one second.

1. Request a notarization

Email a document from the Proof platform, trigger a request through our API, or have your customer upload a PDF or scan a paper document to start the notarization process.

2. Your customer tests their device

Proof will ask your customer for access to their camera and microphone, and will test the functionality of both. The platform automatically checks their internet strength to ensure strong call quality. Your customers can notarize documents on desktop, mobile, or a tablet.

3. Your customer verifies their identity

Proof uses identity verification technologies required by law to ensure a secure transaction. Your customer will answer a few questions about their past (knowledge-based authentication), take photos of their ID (credential analysis), and we'll confirm their identity in seconds.

4. Your customer connects with a notary on a video call

Notaries are available 24/7 and typically connect with signers in less than a second. With Proof, you can use one of the thousands of notaries on the Notarize Network, or you can use your in-house employee notaries.

5. Access and download completed documents

You and your customer will have immediate access to the completed documents. You both can return to the Proof platform any time to access past documents and upload new ones.

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Online notarization use cases

Real Estate

More than $185B worth of real estate closings have been secured by Proof
  • Seller-side eClosings
  • Mortgage eClosings
  • Cash eClosings
  • Lender-initiated eClosings
  • HELOCs
  • Refinances
  • Loan modifications
  • Powers of attorney (POA)
  • Various affidavits

Auto

With Proof, the auto industry is digitizing legacy workflows
  • DMV provided power of attorney
  • Generic power of attorney
  • Affidavit of identity
  • Sworn affidavit
  • Proof of ownership

Financial Services

Proof has saved our customers 34M+ days by making online notarization simpler, faster and safer
  • Powers of attorney (POA)
  • Affidavits
  • Signature cards
  • Beneficiary designations
  • Account verification letters
  • Joint account agreements
  • Statements of consent
  • Background check authorization
4.7 / 5

Consumer satisfaction rating of the Proof platform, based on 20,000+ reviews

79%

Reduction in document errors when using online notarization, compared to in-person

< 1 second

Average wait time for a signer to meet with a notary on the Notarize Network

2M+

Notarizations completed online

7K businesses

On the Proof platform

50

States accept documents notarized online

Proof pioneered online notarization technology

Partner with the company driving nationwide adoption of online notarization laws

Proof has partnered with state governments for nearly a decade to make online notarization legal nationwide. Documents notarized online are accepted in all 50 states and 40+ states have state laws that allow notaries to perform online notarization from within their state.

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Use our notaries or yours

The Notarize Network is on-demand, without an appointment, to meet your customers 24/7. You can also choose to use your own in-house employee notaries. Either way, notaries get access to comprehensive product and fraud training to learn the platform and protect your transactions.

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A platform that manages state compliance for you

The platform programmatically enforces the notarial requirements of each state. For example, individualized in-meeting toolbars, state-specific checklists, and automated templates for notarial certificates are relied on to ensure notaries complete notarial acts with the information required by their state.

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The ROI of online notarization

Execute online notarizations remotely, 24/7

Eliminate the hassle of arranging mobile notaries and shipping documents overnight. The average meeting time on our platform is six minutes and documents can be shared digitally, so your customers can complete notarizations more quickly than ever before.

Reduce fixed operational costs by 60%

With Proof, you can digitize operations without taking on additional burden of understanding and managing the compliance of online notarization. Our customers implement online notarization in days, not months.

Have confidence in meeting state standards

We manage the legal complexities behind online notarization and notaries, so you don’t have to. The Proof platform programmatically enforces the notarial requirements of each state to ensure notaries complete notarial acts with the information required by their state.

Illustration of digital transactions

Digital transactions pioneers

We pioneered new ways to transact digitally. The first online notarization and the first home to close 100% virtually (not in person) was on our platform.

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Representation of responsive compliance rules

We wrote the rules

Proof raises the bar with responsive compliance rules programmed by the people who wrote the rule book. Automated workflows flex to address potential risks and provide documentation that stands up to legal, regulatory and corporate scrutiny.

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Enterprise grade reliability for security and more

Enterprise grade reliability

The largest enterprises insuring your home, managing your retirement, and caring for your financial well being run on Proof. We have the security, accessibility, and reliability industries demand to secure their business with Proof.

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Simplify business operations with online notarization

Verify your customer’s identity and help them complete documents faster

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Proof certifications, approvals, and standards

Proof adheres to strict security standards and regulations validated by thorough third-party assessments. We remain committed to the protection of customer data and accessibility.

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